Procure-to-Pay (P2P)

Transforming Procurement at Cal State East Bay

We are excited to announce that Cal State East Bay is moving forward with the implementation of the CSUBUY Procure-to-Pay (P2P) system. This important CSU-wide initiative will transform how we order, receive, and pay for goods and services—delivering a more efficient, transparent, and modern procurement experience.

 

Upcoming Announcements

To help all members of our campus community -- including faculty and staff -- understand the upcoming changes, we are offering two Town Hall sessions:

  • Session 1: Thursday, July 24, 2025, from 10:00-11:30 a.m. via Zoom. Register .
  • Session 2: Thursday, September 18, 2025, from 10:00-11:30 a.m. via Zoom.
We know many faculty may be away during summer. The second session is offered to ensure all employees -- including those unavailable in July -- have the opportunity to participate.
Each sesson will provide an overview of the CSUBUY P2P project, key timelines, system benefits, and a Q&A with the implementation team.

What is CSUBUY P2P?

The CSUBUY P2P system is a fully integrated platform designed to streamline procurement and payment operations across the CSU. This implementation will:

  • Automate and consolidate procurement and payment processes
  • Reduce manual reconciliation and increase visibility into spending
  • Improve internal controls, compliance, and customer service
  • Support a systemwide strategy (Multi-U) to manage rising costs and improve service delivery

Timeline & Key Milestones

This date marked the formal start of the CSU-wide implementation effort. Planning, system configuration, and campus coordination activities are now underway.

Campus representatives will test the system using real-world purchasing scenarios to ensure functionality, accuracy, and readiness.

All employees who will interact with the CSUBUY P2P system will receive guided training to ensure confidence and competence ahead of launch.

The system becomes the official platform for procurement and payment processing.

Planning for Fiscal year-End: Blanket Purchase Orders

Blanket PO Guidance

  • Submit POs in for goods/services between July 1, 2025 - February 25, 2026
  • Use CSUBUY P2P for needs between March 1 2026 - June 30, 2026
  • NO blanket POs will carry over from CFS

Upcoming Events

You're invited to an FYI Town Hall about P2P (CSUBUY)!
Join us on Thursday, July 24, 2025, from 10:00–11:30 a.m. via Zoom for an engaging and informative session about the CSUBUY P2P rollout. Members of the implementation team will share key updates, benefits, and what to expect during the transition. Register .

Questions or Concerns?

Procurement
  • 25800 Carlos Bee Blvd
  • Hayward, CA 94542